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Preparation score for measurement of the board’s meeting preparation

The basic value that a board portal must contribute includes streamlining the board’s work, which is one of several elements which leads to a board of directors that creates more value.

BetterBoard’s board software can display the board’s meeting preparation as a score during each meeting. This score provides a visual indication of how prepared the board members are for the selected board meeting.

Good meeting preparation, where everyone is ready and well informed, is essential for board meetings. The preparation score does not show anything about the individual board member; instead, it is an overall score for the preparation of the board as a whole. The function is not intended to monitor individual members; instead, it is intended as a tool for discussion in the event that the preparation for the meetings is deemed inadequate, for example by the chairperson. It can thus encourage discussions at the meetings, related to how this can be changed or improved.

It is in the common interest of the board that everyone is as well prepared as possible for the meetings, and this tool can help tackle any issues.

A helping hand for the meeting preparation

The Board Portal establishes the perfect framework for good and efficient meeting preparation for all members. When the digital agenda is published by the administrator, the portal also allows the option to send out a notification email to the members that the agenda is ready on the portal.

The notification email will include the time and location of the meeting as well as the total estimated reading time for the meeting. With this information, members are made aware of how long it will take them to read the meeting material. In addition, additional time must be allocated for note-writing, comments, research, etc., which varies from member to member.

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As the meeting material is read by the board members, the preparation score will automatically be updated. This way, the board will always be up to date on the overall meeting preparation of the entire board.

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