Hybrid meetings

- participate physically and online in the same board meeting

Hybrid meetings combine the physical and virtual meeting, and they are a new way to meet that has increasingly been taking shape. There are many reasons for this, in part, during Covid-19, we realised the value of meeting digitally, while at the same time, we discovered that it can help lower costs associated with transport and time. It can help increase efficiency and reduce costs at the same time. With the BetterBoard Board Portal, you have the option to plan your board meetings in the Interactive Annual Wheel, thereby planning in advance whether some of the meetings should be hybrid meetings / video meetings in order to save time and resources. Create a professional board with a focus on optimising processes and reducing costs and at the same time spare a “thought” for the environment.

It is also extremely easy and simple to use the video conference function on the BetterBoard portal. It requires neither download nor installation, just a single click and you are running your video meeting.

With board software from BetterBoard, you get a high level of security. The board’s confidential and sensitive documents are secured at an extremely high level with the board portal. The board portal requires no integration or installation. You can log in directly regardless of where you are and on the device you want to work from. This also applies if you have to participate in a board meeting virtually. On the portal you have the opportunity to access the planned board meeting digitally.

A growing trend towards hybrid meetings

During Corona, the business world opened its eyes to the value of video meetings and hybrid meetings. Many companies see the opportunities for savings with respect to the climate and transport, not to mention time, which will ultimately increase the productivity of the employees’ work. This also applies in the boardrooms. Hybrid meetings allow for some to participate via video and for others to be physically present.

Here are some of the benefits you get from using the hybrid meeting function:

Reduced time consumption and costs

By using video meetings, you have more time for preparation – right up to the start of the meeting.
Transport costs will be significantly reduced, as the video conference can be held anywhere, and you are therefore not dependent on being in the same location.

Streamlining the board meetings

“Small talk” before and during meetings is reduced, and can establish for foundation of a more productive meeting.
The video conference introduces the unwritten rule that only one person speaks at a time, thus creating more structure without losing non-verbal communication.

Hold meetings both online and physically

The option to hold hybrid board meetings directly on the portal gives your board unlimited opportunities to hold its next board meeting at the scheduled time, regardless of whether a member might be prevented from attending due to illness or travel. In which case you have the option to use the hybrid meeting. In many ways, you can say that you get the best of both worlds when you combine the physical meeting with virtual participation.

Examples of advantages of hybrid board meetings:

Increased flexibility through the possibility of physical and virtual participation
Effective – online meetings are more “productive”
Everyone can participate simultaneously in real time “face to face”
Time-saving (no transport time)
The option to easily record and save the board meeting
Environmentally friendly (less transport)

You have the option to access the Hybrid Meeting function from your computer, tablet and smartphone. It gives you the opportunity to have access to your documents regardless of where you are. You can also sign with E-signature, and you can participate in a board meeting digitally.

The Hybrid Meeting function on the BetterBoard Board Portal can be used with all the known video meeting services, such as Teams, Zoom, Google-Meet, Skype and many more, allowing you to hold the hybrid meetings directly on the board portal.

Experience an easy-to-use board portal

Would you like to test the functionalities of the BetterBoard platform? Then take advantage of the free trial access and order it right here (it is entirely non-committal).

If you want a shortcut to learn all about the possibilities of the Board Portal, you should book a non-committal 30 min. personal online demo. You can choose a time that suits you, and it is also easy to invite guests if you want more people to participate.

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