Quick Actions
Faster and more efficient meeting management
With Quick Actions, administrators and rapporteurs can easily insert standard texts into minutes and create tasks directly from the meeting agenda. The function ensures a smooth process, saves time and creates an overview of both decisions and tasks.
Whether you need to document decisions or follow up on tasks, Quick Actions makes it easy and fast — so you can spend more time on what creates value. When everything is gathered in one place, meeting work becomes not only easier, but also more transparent for everyone involved.
Quick Actions make board work more structured and manageable
What are Quick Actions?
Quick Actions is a feature in the Board Portal that helps administrators and rapporteurs streamline their work before, during and after meetings.
The feature allows you to:
- Insert predefined standard texts into minutes quickly with one click.
- Create and assign tasks directly under each item in the agenda.
This way, rapporteurs can ensure that the minutes are consistent and professional, while all tasks are registered and distributed directly during the meeting.
Quick Actions help ensure that no tasks are forgotten and that all decisions are documented in a clear and unambiguous manner.
How do Quick Actions work?
Once the agenda is ready, rapporteurs can quickly insert standard texts into the minutes. This makes it easy to conclude points that do not require long descriptions, but simply need to be noted briefly and precisely. The standard texts can of course be adapted or supplemented with additional text as needed.
If you have activated the task function, you can also create tasks directly from the agenda with a single click. The tasks are automatically assigned to the agenda item, appear in the minutes, and also appear in “My tasks for the meeting”.
When the task is created:
- The deadline is set as the meeting time, but can be changed.
- The task is clearly linked to the meeting agenda.
- The task becomes visible to relevant participants with information about the creator, date and meeting connection.
Tasks created directly from agenda items are displayed:
- In the agenda under “Tasks created on agenda item”.
- In the minutes when the meeting ends.
- In the global task overview, where all tasks across boards are collected.
This provides a simple and effective way to keep track of tasks and follow-ups — both for meeting participants and administrators.
Why choose BetterBoard?
BetterBoard’s board portal is developed with a focus on making meetings and board work as smooth as possible.
By collecting minutes, agendas, tasks and decisions in one place, the platform ensures:
- Security: Your meeting documents are stored securely and access to them is easy.
- User friendliness: Intuitive features make everyday life easier for both board members and administrators.
- Compliance: You can rest assured that your meeting management meets applicable regulations and requirements.
Quick Actions is another example of how BetterBoard is constantly being developed with a focus on supporting the board’s needs for structure, overview and efficiency.
Flexible task management and enhanced overview
When you work with multiple boards in BetterBoard, you automatically get a comprehensive overview of all your tasks via the global task overview.
Here you can easily view and navigate between tasks across portals and meetings. This means that no matter which board you sit on, you always have access to an updated and comprehensive list of your responsibilities.
The combination of Quick Actions and the task feature makes it easier than ever to keep track of tasks and follow-ups — before, during and after meetings.
Benefits of Quick Actions
- Time-saving: Insert standard texts with one click and complete points quickly.
- Effective task management: Create and assign tasks directly from the agenda.
- Better overview: See tasks and decisions directly in the agenda, minutes and task overview.
- User-friendly: Simple setup and easy access to both standard texts and assignments.
- Flexible: Adjust deadlines and assign tasks to one or more participants.
- Global overview: Get a consolidated view of all tasks across boards.
Optimise your time with the help of the Quick Actions feature on BetterBoard’s board portal – try it today
