Closed points
Protect confidential information contained in board meeting minutes
On many boards, there is a need to process confidential information while also publishing the minutes. This may be necessary for legal, strategic or personnel reasons. With BetterBoard’s board portal, you can easily control which items should be publicly accessible and which should be closed, so that confidential information is only accessed by relevant people.
Create a complete or limited report via open and closed points
What are closed points?
A closed item in board minutes means that only relevant persons have access to the content of the item, while the rest of the minutes can be published. This may be necessary in connection with personnel matters, legal matters, strategic decisions or other confidential topics. There can be many reasons for hiding certain information, for example, protecting sensitive personal data such as salary information, internal matters or employment conditions. Avoidance of business-critical information that competitors or external stakeholders should not have access to or compliance with legislation and internal rules on data security and compliance.
How do closed points work?
With BetterBoard’s board portal, you can divide agendas and minutes into two levels:
Internal: The board and relevant employees have access to all details, including case presentations and documentation. This ensures that the right decision-makers have access to the necessary information to make informed decisions.
External: Only what is necessary about a closed item is published, such as a headline. Sensitive information and documents are omitted with a single click, ensuring that confidential information remains protected.
In addition, the board portal allows you to lock individual documents in open areas so that only selected people can see certain attachments or decision-making bases. This can be particularly useful in situations where certain information should only be accessed by a limited group of the board.
Why choose BetterBoard?
BetterBoard’s board portal makes it easy to manage closed items and ensure that confidential information is only accessible to the right people. The system is developed with a focus on security, ease of use and compliance, so you can focus on your board work without worries. With an intuitive user interface and advanced access settings, BetterBoard is an ideal solution for any board that wants to efficiently and securely handle confidential information.
Benefits of closed points
- Increased security: Protect sensitive information from unauthorised access and ensure compliance with the GDPR.
- Efficient document management: Structure board work with a clear division between internal and external information.
- Easy administration: Create, edit and close items directly in the board portal without the need for manual management of separate files or minutes.
- Flexibility: Customise access levels as needed and create a transparent but secure board structure
If you would like to try it, you can order a free trial portal below.
