Read about how Thomas Rask Jensen has experienced an improved structure, increased efficiency and better security across different boards by using BetterBoard’s board portal.
Customer Case
Thomas Rask Jensen | Professional board member
"The system's capabilities perfectly matched what we needed for efficient and secure document management."
Thomas Rask Jensen, professional board member, uses his experience within the infrastructure sector to improve the management of various boards including Troldhøj Holding. With a strong emphasis on structured and efficient board work, Thomas has successfully integrated the BetterBoard board portal into his board work, which has significantly improved document management and communication in the board.
The need for a digital solution
Before using BetterBoard’s board portal, the board at Troldhøj Holding struggled to handle the many documents and communications via emails. Thomas explains, “With 8 to 10 board positions, it was challenging to keep track of all meeting minutes, general meetings and other documents circulating among the members.”
“There are no excuses for missing important documents or deadlines. The system notifies us and everything is gathered in one place, which gives us peace of mind,” says Thomas Rask Jensen.
The choice of BetterBoard
Thomas’ search for a solution led him to BetterBoard, which he discovered through networking and personal research. He says, “I contacted Stefan from BetterBoard and felt that our needs were prioritised. The system’s capabilities perfectly matched what we needed for efficient and secure document management.”
Implementation and benefits
Since implementing BetterBoard over a year ago, board members have appreciated the structured and accessible approach to managing their meetings and documents. Thomas compares the experience to “online banking”, where everything is conveniently available all the time. He emphasises the value of having an archive where all documents are stored and are made easily accessible, which reduces the chaos, for example, of finding files via e-mails.
Thomas highlights several key advantages:
- Improved Structure: The portal has given the board a structure for all board material, which makes it easier to handle several boards.
- Increased Efficiency: The digital agenda function and the ability to upload documents have streamlined our workflow.
- Security: Using BetterBoard’s secure features, including digital signatures, has ensured compliance with GDPR and other regulations.
User experience
Thomas notes that the ease of use of BetterBoard has been crucial, especially for board members with varying levels of IT skills. He states, “Even our less tech-savvy members have adapted well to the platform and appreciated its intuitive design.”
Thomas welcomes the continual improvements and new features that BetterBoard offers. He is particularly looking forward to the improved meeting minutes editor, which will help make their minutes writing more efficient.
Thomas emphasises that one of the main advantages of BetterBoard is how it helps to keep board work professional and efficient. He explains, “There are no excuses for missing important documents or deadlines. The system notifies us and everything is gathered in one place, which gives us peace of mind.”
