Through BetterBoard’s board portal, the Hadsten Vandværk waterwork has, streamlined their work in relation to structure, communication and collaboration, which has contributed to creating a more professional approach to board work.
Customer case
Per William | Chairman of the board at Hadsten Vandværk
Waterworks optimises board work with BetterBoard
Hadsten Vandværk waterworks has for many years worked purposefully to ensure that their board work is structured, efficient and professional. An important element in this process has been the implementation of BetterBoard’s board portal, which has given the board a powerful tool for both communication and document management.
Better overview and structure with BetterBoard
Hadsten Vandværk has chosen to use BetterBoard’s board portal to achieve a more professional approach to their board work. Per William Hansen, chairman of the board at Hadsten Vandværk, explains how the portal has contributed to optimising work processes:
“The preparation for the meetings has become easier. The portal ensures that all members have access to all relevant material and the latest versions of documents. If anything is missing, the search function is a great help in finding it quickly and easily. The portal supports that everyone is well prepared for the meetings.” says Per William.
With the portal’s digital functions, the board’s workflow has become more streamlined. Documents can easily be shared and retrieved for meetings. This has minimised the amount of time wasted. Per William elaborates that the digital agenda and folder structure in particular have helped to create an overview:
“We have a fixed agenda where the documents are uploaded to the current points, that way the shifts between the points are shorter and it makes us ready to talk about the relevant topics. We ensure that the meetings become more effective.”
Focus on security and cooperation
Safety and structure are two key elements for Hadsten Vandværk, especially because they are a supplier of water to more than 10,000 consumers, and they collaborate daily with many external actors, both suppliers and neighboring waterworks, but also Favrskov Municipality’s Nature and Environment department. Here, BetterBoard’s board portal has proven to be an indispensable tool:
“The portal has given us the opportunity to work in closed rooms, where we can invite external participants in when we need to share sensitive information. It is hugely advantageous that we can ensure that such information in particular does not flow out via e-mails,” explains Per William.
The board of Hadsten Vandværk consists of various professional groups, and the ease of use in BetterBoard has also been a great help in this regard. The portal is so intuitive that both implementation and subsequent use of it have been simple and problem-free.
“Even though we have members who are not the most digitally proficient, the transition to using the portal has been largely smooth for the users. Everyone has been able quickly to see the benefits of having one place for the board’s documents, which creates security for all of us.”
Digital signature and efficient meeting handling
Another aspect that has been a game changer for Hadsten Vandværk is the possibility of signing documents digitally. Previously, board minutes were only approved at the next meeting, but now it can all be done digitally:
“The option of an easy e-signature, directly on the portal, has made it faster and easier to get minutes and other documents approved. It saves us time and ensures that we are always up to date with the decisions we have made,” says Per William.
A professional board with a future-proof tool
With BetterBoard, Hadsten Vandværk has not only streamlined their current board work, but also future-proofed their processes. The portal is an important tool in the onboarding process, where new board members can easily gain access to previous minutes and meeting material.
“The portal also helps us with the onboarding of new members. They can quickly get an overview of previous decisions and the knowledge that is necessary to be able to contribute,” explains Per William.
In conclusion he adds:
“I like to recommend BetterBoard’s board portal to other waterworks but also to companies in the SME segment. It works really well, and the continual improvements mean that we can adapt to future requirements for board work.”
BetterBoard contributes the necessary framework for professional, structured and safe board work, to maintain momentum and efficiency in Hadsten Vandværk’s board.
Per William Hansen – Strategic and experienced chairman of the board
Per William Hansen is an experienced and visionary chairman of the board with a solid background in management and business development. Throughout his career, he has built up a unique understanding of both small and medium-sized companies as well as larger international groups such as Vestas, where he has worked across functions such as HR, production and finance.
As chairman of Hadsten Vandværk, Per William has helped to create a professional and efficient board culture. Among other things, he has contributed to the implementation of BetterBoard’s board portal, which has ensured a more structured approach to meeting preparation, document management and strategic collaboration. With his pragmatic approach and ability to combine business understanding with practical solutions, he ensures that the board is always well equipped to meet the demands of the future.
Per William is also the owner of the consultancy company Conjour where, in addition to board work, he specialises in management sparring and strategic development. He draws on his broad experience to strengthen cooperation and communication in the boards he is part of, and he has a special ability to make complex challenges understandable and manageable.
With Per William Hansen, you get a dedicated board member who combines business strategy, practical experience and a strong passion for creating value in board work.
